South Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.
The Human Resources Administrator – Recruitment & Training coordinates various human resources functions, with an emphasis on recruitment, training and development. This position participates in confidential matters and is involved in decisions related to the personnel of SRCHC, including hiring and matters related to compensation. Backup to meet coverage for the Human Resources function will be required to cover vacations and other absences of the Administrator roles.
This position is expected to work onsite.
Responsibilities:
Recruitment
- Provide support for all recruitment related functions
- Prepare job postings, ensuring consistency with job descriptions, in consultation with the Manager, Human Resources
- Develop and issue Request for Proposals (RFPs) in consultation with Manager, Human Resources
- Prepare and maintain applicant recruitment files and ensure all required paperwork is in place
- Screen incoming applications according to screening procedures
- Participate in screening activities i.e. screening interviews, testing logistics, etc.
- Arrange/book in-person and Zoom interviews
- Prepare and distribute interview material
- Participate in the interview process and contribute to decisions regarding selection of candidates
- Conduct reference checks
- Update job postings on union electronic bulletin board as per Collective Agreement
- Update successful hires on union electronic bulletin board
- Scan recruitment documentation to support a paperless filing system as per policy and legal requirements and in consultation with the Manager, Human Resources
- File paper and electronic recruitment documentation
- Archive and shred recruitment documentation according to policy and legal requirements
- Develop and maintain recruitment records and reports in consultation with the Manager, Human Resources
- Liaise with Finance on job posting credit usages
Student Placements and Canada Summer Jobs
- Coordinate Centre-wide student placements following internal processes
- Liaise between SRCHC and academic institutions to ensure all applicable documentation is completed
- Communicate with the student and SRCHC preceptor as needed to obtain all required documentation
- Ensure agreements with schools are up to date and communicate with the Manager, Human Resources for renewals
- Conduct student placement orientations and on-boarding procedures
- Enroll students into iLearn and ensure completion of mandatory iLearn training
- Enroll and ensure preceptors complete mandatory iLearn training
- Ensure documentation required throughout placement is complete i.e. mid-placement evaluations, etc.
- Ensure end of student placement tasks are completed e.g. student evaluations for school and SRCHC purposes
- Track team student placement usage per team
- Maintain student placement tracking spreadsheet
- Report on student placement data as required
- Lead the recruitment and hiring process for Canada Summer Jobs summer youth positions
Training and Development
- Provide coordination and administrative support for organization training
- Coordinate new employee mandatory training utilizing the electronic learning tool iLearn
- Run iLearn reports and conduct follow up as required to ensure completion of new employee mandatory training
- Coordinate annual mandatory online training, for example, WHMIS, Privacy, etc., communicate completion rates and follow up as required to ensure completion
- Work with the Program Manager, Chronic Disease for iLearn training for Choose Health
- Coordinate Centre-wide training initiatives including communication with vendors, creating schedules, registration, ensuring logistics in place for in-house training (e.g. room bookings) and preparation of resource materials as necessary
- Auditing of the iLearn system as necessary
- Coordinate Lunch ‘n’ Learns on a variety of topics for organizational wide general interest
- Maintain training records including data entry and reporting
- Enter training and employee professional development information into the HRIS
HR Administration
- Produce employee data reports from the HRIS as required
- Explain policies/procedures, and assist with the completion and processing of paperwork while maintaining sensitivity to the issues and understanding the importance of diplomacy and confidentiality
- Perform general office duties including filing, photocopying, scanning, etc.
Organizational and Team Support
- Assist with accreditation items related to recruitment, training and development, and student placements
- Effectively engage with employees providing prompt and efficient response to employee questions and issues
- Participate on agency committees/events as appropriate
- Provide support and act as back up for the HRIS function, benefits administration and general administration duties
- All other duties as required
Qualifications:
- University degree from a recognized university in human resources or a business related field with a specialization in human resources
- Minimum 1 – 3 years’ experience working in the field of Human Resources
- Strong understanding of relevant employment legislation and knowledge
- CHRP/CHRL designation or working towards, considered an asset
- Strong understanding of relevant employment legislation
- Experience working in a unionized environment considered an asset
- Understanding of general human resources practices and procedures
- Proficiency in the use of computer technology and various software applications (MS Office, Human Resource Information Systems, recruitment and training tools)
- Demonstrated respect for diversity, equity, anti-racism and accessibility with the ability to work collaboratively and positively with others
- Demonstrated commitment to work within and create a safe and healthy work environment
- Excellent communication and interpersonal skills
- Sound judgment in dealing with sensitive and confidential information in a diplomatic and professional manner; ability to maintain strict confidentiality
- Strong attention to detail with ability to maintain accuracy and high-quality standards
- Excellent organizational skills
- Demonstrated ability to multi-task and manage competing demands
- Ability to be flexible and possess initiative
- Strong problem-solving skills
- Demonstrated ability to prioritize work in a fast-paced environment
- Police clearance documentation will be required for employment
- Proof of triple COVID-19 vaccination status will be required for employment
Please mail in your cover letter and resume in confidence to:
The Hiring Committee – HR Administrator – Recruitment & Training
South Riverdale Community Health Centre
955 Queen Street East
Toronto, ON M4M 3P3
Or by email to: [email protected]
Please enter “HR Administrator – Recruitment & Training” in the subject line of your email.
No faxes, phone calls, or requests to meet please.
This is a non-bargaining unit position.
SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted.
SRCHC encourages applicants who are racialized (IBPOC) and/or applicants who face any barriers as a result of systemic discrimination to apply for this position.
SRCHC encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.
