Administrative Assistant
Responsibilities:
- Provide administrative support to the office staff and management team, in particular to assist with the Scheduler, Payroll Specialist and Billings Receivable personel
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist visitors, ensuring a positive and professional experience
- Schedule meetings and maintain calendars for the Director of Operations and Executive Director
- Prepare and distribute correspondence, memos, reports, and other documents both physical and electronic
- Manage office supplies inventory and place orders as needed
- Maintain filing systems, both physical and electronic
- Assist with data entry and record keeping tasks including Medication Admninstration Records and Client Master Records.
- Perform general clerical duties such as photocopying, scanning, and faxing
Requirements:
- Previous experience working in a medical, psycology or psychiatry office is preferred
- Proficiency in using Google Suite (Docs, Sheets, Slides) or similar software and Microsoft Suites (Word, Excel, Powerpoint).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent verbal and written communication skills
- Attention to detail and accuracy in all work tasks
- Ability to maintain confidentiality of sensitive information
- Strong problem-solving skills and ability to work independently
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
If you are a motivated individual with excellent organizational skills and a passion for providing administrative support in a disability services office setting, we would love to hear from you. Apply now to join our team!
Job Type: Full-time
Salary: $48,000.00-$52,000.00 per year
Benefits:
- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Halifax, NS B3K 1K1: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: In person
Application deadline: 2023-10-08
Expected start date: 2023-11-01
