Company Description
Make an impact with SGS! With more than 94,000 employees and 2,600 offices and laboratories across the world, SGS is a silent force working hard behind the scenes to deliver quality and integrity to businesses across nine industries. As the world’s leader in providing inspection, verification, testing and certification services, Forbes ranked the SGS Group as one of the world’s top multinationals and one of the world’s most innovative companies. The Dow Jones Sustainability Index has also recognized the SGS Group for its sustainability processes. In Canada, SGS employs over 2,000 team members across 70 locations.
Job Description
This position will be responsible for greeting visitors, answering telephone calls and a wide array of administrative related duties.
- Answers and directs telephone calls appropriately
- Greets scheduled visitors and directs to appropriate area or person
- Greets unscheduled visitors to determine purpose of visit
- Signs visitors into the building including contractors.
- Controls Visitor access to the building.
- Forward incoming emails and faxes
- Process outgoing local and overseas couriers
- Forward incoming mail and prepare/send outgoing mail
- Oracle base responsibilities include I-Procurement, I-Expense
- Receives and processes invoices for the building and other departments as required.
- Books conference and board rooms and arranges for lunches if required.
- Maintains Outlook groups for the building.
- Issues Kronos cards for the building.
- Update and distribution of internal phone list
- Organization of local charity sale items to employees
- One of the “First Point of Contact” for Emergency Response Team situations
- Orders and maintains office supplies, cleaning supplies and coffee supplies.
- Ensures office equipment in reception area is working properly and arranges repair work
- Provides mutual back-up support to other administrative staff as required.
- Directs day cleaner with special requests.
- Contacts Vendors to clarify orders or pass on special request.
- Create tracking spreadsheets for invoicing
- Processing of invoices, assigning costs to appropriate departments
- Payment investigation
- Sourcing and creating purchase requisitions, and receiving of goods and services in the system
- May be assigned special or ad hoc projects, periodically.
- Extended hours and shift work may be required from time to time.
- Travel to other SGS locations or client locations may be required from time to time.
Qualifications
Minimum of a High School Diploma or a General Educational Development equivalency (GED).- Post-secondary education in an administrative field is a strong asset.
- Experience: 1 - 3 years of previous working experience in a Receptionist/Administrative related role is required
Required Skills
Must be able to read, understand and follow work instructions in a safe, accurate and timely
manner.
- Candidates must be proficient in using various types of computer software (Word, Excel.
PowerPoint & Outlook).
- Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
- Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
- Ability to work well with others & independently.
- Proven time management skills and a strong attention to detail.
- Works well under pressure.
- Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
- Ability to work well with others, independently and remain at workstation for extended periods of time
Additional Information
SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.
Please note that candidates applying for Canadian job openings should be authorized to work in Canada.
