General Description:
Responsible for developing facility projects, both renovation and new construction, to support the University's capital improvement from the initiation stage through planning, design, and construction. Defines and manages project objectives and oversees quality control throughout its life cycle.
Representative Duties & Responsibilities:
Define project scope, goals, and deliverables that support business goals in collaboration with senior management and University stakeholders.
- Identify and manage project dependencies and critical path.
- Manage changes in project scope, identify potential crises, and devise contingency plans.
- Develop conceptual plans and budgets for facilities projects to support the fiscal decision making process.
- Develop best practices for project execution and management.
- Review contract plans and specifications for compliance with the appropriate building codes and project requirements.
- Scrutinize architectural drawings and review plans and specifications at appropriate stages ensuring compliance with the user requirements and general standards.
- Troubleshoot building envelope and system failures.
- Monitor and facilitate the resolution of construction contract disputes and claims.
- Develop and maintain facility project budgets.
- Draft and submit budget proposals, and recommend subsequent budget changes.
- Provide design input and write design specifications for renovation work.
- Prepare construction contracts and contract change orders and monitor their execution and distribution.
- Prepare requests for proposal and conduct all necessary meetings to facilitate hiring architectural and construction management services.
- Develop and deliver progress reports, proposals, requirements documentation, and presentations.
- Prepare and submit the necessary applications for building permits, site plan approvals and sewer and water permits.
- Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
- Coordinate with proponent groups and building committees to facilitate facility planning, budgeting, and scheduling.
- Coordinate all parties involved in the planning, design, and construction process.
- Coordinate with facility occupants the move into new facilities.
- Plan and schedule project timelines and milestones using the appropriate tools.
- Monitor and report on all phases of planning and construction.
- Communicate project expectations to team members and stakeholders.
- Liaise with project stakeholders on an ongoing basis.
- Receive invoices from professional consultants and contractors and approve for payment.
- Monitor construction contract close-out and maintain documentation files.
- Negotiate prices with consultants and vendors.
Supervision:
Ensures adherence to quality standards and procedures for short-term staff.
Effort:
Physical Effort:
A typical work day consists of greater than 3.5 hours of low physical effort for activities such as:
o Intermittent periods of keyboarding to create reports and inputting data into spreadsheets.
- A typical work day consists of up to 3 5 hours of moderate physical effort for activities such as:
o Standing to conduct audits and construction site inspections.
- Elements of high physical effort are not a regular feature of this job.
Mental Effort:
A typical work day occasionally requires routine mental effort for activities such as:
o Collecting routine information, word processing routine documents and forms, and inputting data into spreadsheets.
A typical work day consists of greater than 3.5 hours of moderate mental effort for activities such as:
o Developing conceptual plans and budgets for facilities projects to support the fiscal decision making process.
o Developing best practices and tools for project execution and management.
o Reviewing contract plans and specifications for compliance with the appropriate building codes and project requirements.
o Developing and maintaining facility project budgets.
o Drafting and submitting budget proposals, and recommending subsequent budget changes
.
- A typical work day consists of up to 3.5 hours of high mental effort for activities such as:
o Identifying and managing project dependencies and critical path.
o Managing changes in project scope, identifying potential crises, and devising contingency plans.
o Scrutinizing architectural drawings and reviewing plans and specifications at appropriate stages ensuring compliance with the user requirements and general standards.
o Troubleshooting building envelope and system failures.
o Facilitating the resolution of construction contract disputes and claims.
Working Conditions:
Physical Environment:
- Occasionally required to work indoors in extremely hot, wet, cold or poorly ventilated environments when working in crawlspaces and tunnels.
- Occasionally exposed to unpleasant odours such as paint and flooring adhesive fumes.
- Occasionally required to work in areas with poor lighting or strong glare when working on construction sites with temporary lighting.
- Occasionally exposed to dust, dirt, grease or oil from drywall and sawdust on construction sites.
- Occasionally exposed to loud or irritating noises on construction sites, and in mechanical rooms and tunnels.
- Frequently required to work outside in a range of weather conditions when working on construction sites.
- Frequently required to wear protective equipment such as safety shoes, hard hat, and safety glasses.
Psychological Environment:
- Occasionally required to deal with irate and rude contractors and vendors.
- Frequently required to deal with multiple and simultaneous construction deadlines.
Health & Safety:
- Climbs ladder to access and inspect various construction sites.
- Exposure to hazardous chemicals and materials when conducting inspections.
